Privacy Policy
Effective Date: March 1, 2024
1. Introduction
Omulique Professional Corporation, operating as Omulique Lawyers ("Omulique", "we", "our", or "us"), is committed to protecting your privacy and safeguarding your personal information.
This Privacy Policy explains how we collect, use, disclose, retain, and protect personal information when you visit our website, communicate with us, or retain us to provide legal services.
We collect, use, and disclose personal information in accordance with the Personal Information Protection and Electronic Documents Act (PIPEDA) and other applicable Canadian privacy laws, as well as our professional obligations as lawyers licensed by the Law Society of Ontario.
2. Privacy Officer
Omulique has designated a Privacy Officer responsible for compliance with this Privacy Policy and applicable privacy legislation.
3. Information We Collect
Depending on your interaction with us, we may collect personal information including:
your name;
mailing address;
telephone number;
email address;
date of birth;
employment and education information;
résumés, cover letters, employment history, professional qualifications, references and other information submitted in connection with employment applications;
immigration and legal information;
passports, visas, permits, government-issued identification and other supporting documents;
financial, billing and payment information;
communications with our office;
documents you voluntarily provide;
technical information such as your IP address, browser type, operating system, device information, pages visited, referring website and website usage information.
Providing certain information may be necessary for us to evaluate your legal matter, comply with legal obligations or provide legal services.
4. How We Collect Information
We may collect personal information:
directly from you;
through our website contact forms;
through consultation requests;
through email, telephone calls and video meetings;
through documents you submit to us;
from government authorities, tribunals, opposing parties or other third parties where authorized by you or permitted by law;
automatically through cookies and similar technologies when you use our website.
5. How We Use Your Information
We may use personal information to:
evaluate potential legal matters;
provide legal advice and legal representation;
verify identity;
prepare immigration applications, legal submissions and court documents;
communicate with clients and prospective clients;
process payments and maintain accounting records;
comply with legal, regulatory, tax, insurance and professional obligations;
improve our website and client experience;
evaluate employment applications, communicate with job applicants, conduct recruitment activities, and assess candidates for current or future employment opportunities.
detect fraud, abuse, security incidents or unauthorized activity;
establish, exercise or defend legal claims.
We collect, use and disclose personal information only for purposes that a reasonable person would consider appropriate in the circumstances.
6. AI-Assisted Tools
To improve accessibility, efficiency and client service, Omulique Professional Corporation may use artificial intelligence ("AI"), automated translation tools and other technologies when communicating with prospective and existing clients or processing information provided to us.
We make reasonable efforts to use such technologies responsibly and to verify information where appropriate. However, AI-assisted content or translations may not always be complete, accurate or error-free.
Where AI-assisted tools process personal information on our behalf, we make reasonable efforts to ensure they are used responsibly and in a manner consistent with our professional obligations and applicable privacy laws.
7. Cookies and Website Analytics
Our website may use cookies and similar technologies to improve website functionality, enhance security, analyze website traffic and improve user experience.
These technologies may collect information including:
IP address;
browser type;
operating system;
pages visited;
visit duration;
referring websites.
Most web browsers allow cookies to be disabled through browser settings. Disabling cookies may affect certain website functionality.
8. Communications
If you contact us by email, telephone, video conference, website form or other means, we may retain those communications for our records.
We use your contact information to:
respond to your inquiries;
communicate regarding legal services;
administer our professional relationship;
comply with our professional obligations.
Unless you have been specifically instructed otherwise, please avoid sending highly sensitive personal information through unsecured email.
We do not send unsolicited marketing emails.
9. No Solicitor-Client Relationship
Viewing this website, contacting our office or submitting information through our website does not create a solicitor-client relationship.
A solicitor-client relationship arises only after we have agreed to act for you and an appropriate retainer has been established.
Although lawyers owe confidentiality obligations to prospective clients under the Rules of Professional Conduct in appropriate circumstances, submitting information through this website alone does not create a solicitor-client relationship or require us to act on your behalf.
Until a solicitor-client relationship has been established, you should avoid sending highly confidential, privileged or time-sensitive information through our website.
10. Disclosure of Personal Information
We do not sell, rent or trade your personal information.
Where necessary to provide legal services or comply with applicable law, we may disclose personal information to:
Immigration, Refugees and Citizenship Canada (IRCC);
Canada Border Services Agency (CBSA);
Immigration and Refugee Board of Canada (IRB);
federal, provincial or municipal government authorities;
courts and administrative tribunals;
translators and interpreters;
expert witnesses and consultants;
accountants, insurers, auditors or legal advisors;
payment processors;
technology and cloud service providers;
any other person where disclosure is authorized by you or required or permitted by law.
We take reasonable steps to ensure that third-party service providers protect personal information appropriately.
11. International Processing
Some third-party service providers that assist in operating our practice may process or store personal information outside Canada.
Where this occurs, personal information may be subject to the laws of the jurisdiction in which it is processed or stored.
We require service providers to maintain reasonable safeguards appropriate to the sensitivity of the information.
12. Security
We maintain reasonable administrative, organizational, physical and technical safeguards designed to protect personal information against unauthorized access, collection, use, disclosure, alteration, loss or destruction.
While we take reasonable steps to safeguard personal information, no method of electronic transmission or storage can be guaranteed to be completely secure.
13. Data Breach Response
If we become aware of a breach involving personal information that creates a real risk of significant harm, we will comply with our legal obligations, including notification to affected individuals and the Office of the Privacy Commissioner of Canada where required by applicable law.
14. Retention
We retain personal information only for as long as reasonably necessary to:
provide legal services;
comply with legal and professional obligations;
satisfy applicable record retention requirements;
resolve disputes;
enforce our legal rights.
When personal information is no longer required, it is securely destroyed, deleted or anonymized where appropriate.
15. Access and Correction
Subject to applicable law, you may request access to the personal information we hold about you or request correction of inaccurate or incomplete information.
Reasonable proof of identity may be required before responding to such requests.
16. Withdrawal of Consent
Where personal information is collected based on consent, you may withdraw your consent at any time, subject to legal, regulatory, contractual and professional obligations.
Withdrawal of consent may limit our ability to evaluate your matter or continue providing legal services.
17. Third-Party Websites
Our website may contain links to third-party websites for your convenience.
We are not responsible for the privacy practices, security or content of third-party websites. We encourage you to review their privacy policies before providing personal information.
18. Children's Privacy
Our website is not intended for children under the age of 13.
Where our legal services involve minors, we collect only the personal information reasonably necessary to provide legal services or as otherwise authorized by law.
19. Changes to this Privacy Policy
We may update this Privacy Policy from time to time.
The revised version will be posted on this page together with the updated Effective Date.
By continuing to use our website after any revisions become effective, you acknowledge the updated Privacy Policy.
20. Contact Information
Omulique Professional Corporation
Operating as Omulique Lawyers
120 Homewood Avenue
Toronto, Ontario, M4Y 2J3
Phone: (416) 704-0779
Email: info@omulique.ca
21. Complaints
If you have concerns regarding our handling of your personal information, we encourage you to contact our Privacy Officer first so we may attempt to resolve your concerns promptly.
If your concerns are not resolved, you may contact the Office of the Privacy Commissioner of Canada or any other privacy regulator having jurisdiction over your complaint.
22. Governing Law
This Privacy Policy shall be governed by and interpreted in accordance with the laws of the Province of Ontario and the applicable federal laws of Canada.